Property
Management Fees
Palm Beach County

Most full-service managers charge a monthly management fee of roughly 8% to 12% of collected rent, plus a one-time leasing fee when a new tenant is placed. Adding smaller charges like renewals and inspections, first-year all-in cost often lands around 18% to 20% of gross annual rent, then drops in years without a new placement. These are general industry ranges — call (561) 779-3213 for a quote on your property.

It's a one-time fee charged when the manager finds and places a new tenant — covering marketing, showings, screening, and lease preparation. In Florida it commonly runs 50% to 100% of one month's rent, and often trends lower thanks to strong renter demand. Because it only recurs at turnover, keeping good tenants longer is one of the best ways to reduce your annual cost.

It depends on the company, and it matters. A fee based on rent collected means you only pay when money actually comes in, protecting you during a vacancy or if a tenant falls behind. A fee based on rent due can charge you even when nothing was received. Always confirm which model a contract uses before signing.

Some do — commonly 10% to 15% on top of the contractor's invoice for coordinating repairs, which adds up over a year of routine fixes. BeacCorp passes vendor invoices through at cost with no markup, so you pay exactly what the vendor charges. When comparing companies, always ask whether maintenance is marked up.

A low headline percentage can hide markups on maintenance, vacancy charges, setup fees, and retained tenant late fees that cost more than a slightly higher, all-inclusive rate. The only fair comparison is total annual cost across every fee. Ask each company for its full fee schedule in writing before you decide.

It's a fee charged when an existing tenant renews their lease instead of moving out — often 25% to 50% of one month's rent, or a flat amount. It's much cheaper than a full new-tenant placement, which is why a good manager actively works to renew reliable tenants and keep your unit occupied.

Some companies charge a one-time account-setup fee, often a flat $100 to $300, to bring your property into their system, complete an initial inspection, and assume any existing lease. It's sometimes waived, so it's always worth asking whether it applies and what it covers.

For many owners, yes. A single avoided vacancy month can exceed a full year of management fees, and proper tenant screening reduces the far larger costs of late rent, damage, and eviction. A manager also keeps you compliant with Florida landlord-tenant law and gives you your time back. It comes down to your rent, your distance from the property, and how hands-on you want to be.

Yes. HOA and condo association management is billed as a flat monthly fee per unit, since there's no rent roll to take a percentage of — unlike rental management, which is priced as a percentage of collected rent plus a leasing fee. Association fees also cover different scope: reserve study coordination, association accounting and budgeting, and special assessment coordination, rather than tenant placement and rent collection. We quote each community individually. Call (561) 779-3213 or use the form on our property page for a free, no-obligation quote.

They're typically billed as a flat monthly fee per unit ("per door") rather than a percentage of rent, because an association collects assessments from every owner rather than rent from a single tenant. The range commonly seen for a standard residential HOA in Palm Beach County is roughly $10 to $25 per unit per month, with full-service high-rise condos running higher due to amenities and larger reserve obligations. These are general market ranges, not a BeacCorp quote — call for a proposal specific to your community.

A reserve study is a periodic engineering-based assessment of an association's major common-element components — roofs, pavement, painting, elevators, pools — that estimates how much money should be set aside now to replace them later without a surprise special assessment. Florida condo and HOA law increasingly expects communities to budget on a fully-funded or structural-integrity basis rather than waive reserves informally. BeacCorp coordinates reserve studies as part of association accounting.

It covers preparing the annual budget, producing monthly or quarterly financial statements, billing and collecting assessments, and following up on delinquent accounts — bookkeeping at the community level rather than the unit level. It's a standing scope item for HOA/condo management that doesn't apply to managing a single rental.

They aren't directly comparable because they're priced against different bases — a per-unit HOA fee is billed against the whole community regardless of any individual owner's payment, while a rental management fee is a percentage of one property's collected rent. A per-unit fee's total cost to the association scales with the number of units, so a larger or full-service community pays more in total even at a lower quoted price per door. Call for a proposal specific to your community's unit count and scope.

A CAM (Community Association Manager) license — CAM34850 — is a specific Florida DBPR credential for individuals who manage the financial and administrative affairs of homeowners' and condo associations, distinct from a general real-estate or property-management background. Randolph Scott Bell holds both the individual CAM license and the Community Association Management Firm license, CAB3255, meaning BeacCorp is licensed at both the individual and firm level to manage associations, not just individual rental properties.

Many agreements do allow early cancellation, but some charge an early-termination fee if you cancel before a fixed term ends — commonly a flat dollar amount or the equivalent of one or two months' management fee. Ask for this number in writing before you sign, the same way you'd ask about the leasing fee or a maintenance markup.

It depends on the agreement. Property management contracts are typically either a fixed initial term — commonly one year — that converts to month-to-month afterward, or month-to-month from the start; either way, they specify a notice period to end them, commonly 30 to 60 days. Read that clause when you sign, not when you want to leave.

Nothing changes for the tenant — the lease, the rent, and the tenant's rights stay exactly the same when you switch managers. What changes is who holds the security deposit, who the tenant calls and pays, and how vendor relationships transfer. A clean handoff moves the deposit, current financials, and any open maintenance items to the new manager in writing.

Generally, yes. Property management fees paid on a rental property are typically deductible as an ordinary and necessary rental business expense on IRS Schedule E, along with maintenance and leasing fees. This is general federal tax information, not tax advice — confirm specifics with your own CPA or tax preparer.

It varies by company — there's no standard industry rate for multi-property discounts, so ask directly rather than assuming one. BeacCorp welcomes the conversation with owners who have more than one rental in Palm Beach County; call (561) 779-3213 for a proposal built around your portfolio.